HR and payroll software

In most small and mid-sized businesses the payroll run is rebuilt in a spreadsheet almost from scratch every month: copy last month, adjust absences, subtract advances, then upload a file to the Wage Protection System. Every step is a chance to err, and payroll errors are the most expensive kind.

What belongs inside the system

• Employee file — contract, basic salary, allowances, residency dates and documents, with alerts before they expire.
• Attendance and leave — leave balances, absence and overtime feeding the payroll run directly.
• Advances and deductions — on a repayment schedule deducted automatically until cleared.
• The payroll run — calculated from those inputs, approved before disbursement, and producing payslips.
• Wage Protection System file — generated from the run, ready to upload rather than assembled by hand.
• End-of-service — calculated from length of service and salary per the labour law's basis.
• The accounting entry — payroll expense posts to accounting automatically, with no double entry.

What Fahim adds

Day-to-day requests move through WhatsApp instead of paper: an employee requests leave or an advance by message, the approval reaches the manager as a message, and it is recorded once approved — with permissions kept tight, since each person sees only what concerns them and payroll is among the most sensitive data you hold.

The assistant warns you ahead of time: residencies nearing expiry, contracts due for renewal, a payroll run approaching.

Read next

• A guide to the Wage Protection System
• Employee roles and permissions
• Plans and pricing